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Travel and OFFICE Administrative Specialist

Travel and Administrative Specialist


Location:
Fort Lauderdale

Employment Type:
Full-time

Department:
Human Resources


This is the lead role in all home office management and travel administrative functions. This will include travel arrangements and travel assistance to VIKAND staff members and serve as a general resource and point of contact for travel-related issues. Office administration will involve manning the front desk, greeting visitors, answering business phone calls as well as provides general administrative support as required.



Vikand Standards and Values

Vikand Standards and Values



  • Find solutions and get results independently, and knows where to get assistance
  • Be flexible to assist outside of main role as needed to help the company overall
  • Be accountable for individual and business success
  • Collaborates proactively and works well with others
  • Acts like a Vikand Ambassador at all times


Responsibilities

Responsibilities



  • Coordinates domestic and international travel arrangements
  • Arranges flights, lodging accommodations, car rentals, ground transportation as needed
  • Prepares miscellaneous travel documentation
  • Ensures travels needs are met and comply with company policies
  • Answers and directs phone calls through the Vikand main line
  • Distributes office mail
  • Monitors inventory office supply and office equipment
  • Maintains apartment calendar and ensures cleanliness of company apartments
  • Assists with organizing of company events or conferences.
  • Provides general administrative support to the VIKAND office staff


Qualifications

Qualifications



  • 1-3 years’ experience with coordinating travel arrangements – marine crew travel preferred
  • Solid knowledge of International flight routings and regulations
  • Strong knowledge of world geography
  • Excellent written and verbal English communication skills.
  • Experience with standard software applications, including MS Office, Excel, and PowerPoint Windows
  • Effective multitasking, strong administrative and time management skills.
  • A proactive approach to work, team player with an outgoing personality and fast thinking, proactive approach.


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This consent can be withdrawn at anytime by submitting a written request to employment@vikand.com.
Note: Resumes will be shared with our cruise line clients for consideration when recruiting for onboard medical staff.